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TRH demo record · fictionalSupply / GPO Tier AgreementRenewal window

Med-Surg Distribution & Pricing Agreement

AGR-ML-001 · Medline · Med-Surg Supply

$1.9M
Annual value
Effective
2024-10-01
Expiration
2026-09-30
Notice date
2026-07-31
Term
23 mo
Total contract
$3.7M
Renewal
Renegotiate
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Contract document

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Parties

TRH demo record · fictional
Hospital (contracting party)
Texas Regional Hospital
Rural Texas · 50-bed PPS hospital · relationship owner R. Okafor, Materials Manager
Public company background · sourced
Vendor counterparty
Medline Industries, LP
Medical-surgical supplies & supply chain · Three Lakes Drive, Northfield, IL 60093

Renewal timeline

  1. Effective date
    Agreement commencement.
    2024-10-01
    Past
  2. Amendment executed
    Added laboratory supplies category (+$210,000/yr).
    2025-06-01
    Past
  3. Amendment executed
    CPI escalator adjustment (+$38,000/yr).
    2026-01-15
    Past
  4. Notice deadline
    Last day to give notice before renegotiation.
    2026-07-31
    12d
  5. Expiration
    Term ends — renegotiation required.
    2026-09-30
    73d

Extraction & review progress

Extracted — review
6 of 6 terms resolved · 0 verified100%
Approved 0Flagged 0Rejected 0Pending 6

Missing / contradictory terms

2
  • unverifiedExtraction status "Extracted — review": terms are surfaced with reduced confidence and flagged for review rather than presented as confirmed.
  • contradictionContracted obligation "Honor GPO Tier 3 pricing on all lines" (Exhibit A) is currently breached in observed performance — a contradiction between the agreement and delivery that VERIFY surfaces rather than hides.

Risk flags

6
  • Notice window open
    Notice deadline in 12 days (2026-07-31).
    high
  • Expiring soon
    Term expires in 73 days (2026-09-30).
    medium
  • 1 obligation breached
    Honor GPO Tier 3 pricing on all lines
    high
  • 1 obligation at risk
    Maintain 98% line fill rate
    medium
  • Extraction not verified
    Term extraction status is "Extracted — review" — figures require human verification before reliance.
    low
  • 4 linked exceptions
    4 open spend/revenue exception(s) totaling recoverable/avoidable value against this counterparty.
    high

Extracted terms

Showing 6 of 6 terms
Contract value (annual)Rates & feesmedium confidence
$1,940,000
§3 Pricing · p.2
pending
TermDates & termmedium confidence
24 months
§8.1 Term · p.4
pending
Auto-renewalDates & termmedium confidence
None — renegotiate
§8.2 · p.4
pending
Notice windowDates & termmedium confidence
60 days before expiration
§8.3 Notice · p.4
pending
Price tierRates & feesmedium confidence
GPO Tier 3 locked
Exhibit A Price Grid · p.5
pending
Fill-rate SLASLAs & KPIsmedium confidence
98% line fill
Exhibit B §1 · p.8
pending

Rates, fees & escalators

Annual value
$1.9M
Term length
23 months
Total contract
$3.7M
  • Contract value (annual): $1,940,000§3 Pricing
  • Price tier: GPO Tier 3 lockedExhibit A Price Grid
Escalators / value changes
  • 2025-06-01 — Added laboratory supplies category+$210,000/yr
  • 2026-01-15 — CPI escalator adjustment+$38,000/yr

SLAs & KPIs

Financial · 35%
Target: On tier pricing · Actual: Off-contract + tier miss · PO vs. price file
Breached
Service · 20%
Target: ≥ 98% fill rate · Actual: 96.4% fill rate · Distribution report
At risk
Contract Compliance · 25%
Target: GPO tier honored · Actual: 2 stale-price lines · Contract price grid
At risk
Responsiveness · 12%
Target: ≤ 1 biz day · Actual: 1.4 biz days · Rep response log
Meeting
Risk & Documentation · 8%
Target: COI + W-9 current · Actual: Current · Vendor risk file
Meeting

Obligations

0 reviewed
  • Honor GPO Tier 3 pricing on all lines
    Exhibit A · Per order
    Breached
  • Maintain 98% line fill rate
    Exhibit B §1 · Monthly
    At risk
  • Quarterly business review with materials mgmt
    §6.2 · Quarterly
    On track

Version history

  1. Original execution
    2024-10-01 — Med-Surg Distribution & Pricing Agreement executed.
  2. Amendment 1
    2025-06-01 — Added laboratory supplies category (+$210,000/yr)
  3. Amendment 2CurrentViewing
    2026-01-15 — CPI escalator adjustment (+$38,000/yr)

Viewing Amendment 2 — demo toggle only; archive-don't-delete keeps every prior version intact.

Linked spend / revenue exceptions

$128K
  • Off-contract spend
    PO-4471 placed outside master price grid for wound-care lines.
    EX-1010 · In review
    $58,900
  • Price-tier miss
    Two SKU lines billed above GPO Tier 3 negotiated price.
    EX-1011 · Awaiting vendor
    $41,700
  • Duplicate line
    Duplicate freight surcharge on split shipment.
    EX-1012 · Open
    $14,800
  • SLA breach
    Line fill rate below 98% contractual threshold for 3 months.
    EX-1013 · Open
    $13,000